GENERAL AVIATION CENTER MEETING ROOM RENTAL

Facility Rental Fees

Meeting Room Rental Form

Categories Of Users

GOVERNMENT:  All official City of Torrance activities or sponsored events are without
fee.  Examples include Airport Commission meetings, City training seminars, FAA meetings, etc.  All other government units shall be assessed a user fee set by City Council.

NON-PROFIT ORGANIZATIONS:  A residential non-profit organization is one with a Torrance street address, and is registered as a non-profit corporation with the State of California with a 501(c) (3) identification, or if unincorporated, is clearly a Torrance based organization without profit motive.  Resident non-profit groups are required to show proof of their 501(c) 3 status.  If not provided, the resident non-profit status may be obtained by providing a roster of club members, of which 50 percent are required to be Torrance residents.

PROFIT/COMMERCIAL ORGANIZATIONS:  Any organization not meeting the definitions above.

Policy Statement: It is proposed that the Airport meeting room be considered a significant space resource to the community non-profit clubs and associations.

Application Policies

• Meeting room shall be available, in hourly blocks of time, from 6 a.m. to 9:30 p.m.  Time
  reserved/paid must include setup and cleanup time.
• Meeting room will not be available on legal holidays.
• Meeting room may be reserved 12 months in advance beginning on the first day of every year.
• Application for meeting room shall be made at the General Aviation Center's Administration
  offices on weekdays, except holidays, between the hours of 7:30 a.m. and 5:30 p.m.
• A completed application form is required at least two weeks before the date requested.  The Facilities Operations Manager shall approve or disapprove the application in a timely manner.
• Meeting room fees shall be paid at least two weeks prior to the scheduled use.  Meeting room rates are set by the City Council.
• Fees shall be refunded only if cancellation is received at least one week prior to the scheduled use.  The City reserves the right to cancel use of the facility up to one week prior to scheduled use if a City need, use or purpose should arise.
• Failure to comply with any rule or regulation governing use of the meeting room is cause for denial of any future use of the facility.

User Rules/Regulations

Reservation/rental of the General Aviation Center Meeting Room does not include Flight Planning Room or Pilots Lounge.

Airport staff has jurisdiction over Airport facility at all times.

Meeting room must be completely unoccupied by 9:30 P.M.

• Meeting room shall not be used for purposes prohibited by City Ordinance, or by State or
  Federal Law.
• Permission to use meeting rooms shall not be constructed as an endorsement of the policies, beliefs, or programs of the user.
• Neither the name, nor address of the GAC shall be used as a mailing address for meeting room users.
• Consumption, sale, or use of alcoholic beverages, or tobacco products, is prohibited anywhere within the General Aviation Center.
• No fee shall be charged, nor donation solicited, nor membership required as a condition for entry without the prior written permission of the Facilities Operations Manager.
• Food service in the meeting room is limited to drinks and snacks, unless prior approval is given by the Facilities Operations Manager
• The setup and cleanup of the meeting room is the responsibility of the organization using the room.  Airport staff will inspect the room before and after the event, and failure to return the room to the condition in which it was found may result in denial of any future usage of the GAC meeting room facilities.  The room divider shall only be operated by Airport staff.
• The maximum capacity is 68, standing room only.